Description

NORTHWOOD CITY COUNCIL MEETING

Date

December 10, 2009

Location

Council Chambers

DISCLAIMER - The following proceedings from the Regular City Council Meeting of December 10, 2009 have been submitted in draft form and have not been officially approved by City Council.  Corrections to the proceedings will be approved at the next Regular City Council Meeting.  Should you need more information, please contact Clerk of Council Lynn Goertz at 419-690-1621 or email her at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . 

Time

Heading

Record of Proceedings

7:32:58 PM

Call to Order:

The regular meeting of the Northwood City Council was called to order by Mayor Mark A. Stoner on Thursday, December 10, 2009 at 7:32 p.m. in the Council Chambers of the Northwood Municipal Building.

7:33:02 PM

Pledge:

The Pledge of Allegiance was then given.

7:33:04 PM

Roll Call:

The roll was called by the Clerk of Council and those in attendance were:  Mayor Stoner; Council members Kozina, Edwards, Hughes, Barton and Schimmel; City Attorney Ballenger, City Engineer Kuhn, City Administrator Bacon, and Clerk of Council Goertz.

7:33:07 PM

Motion to Excuse:

A motion and second were made by Council members Barton and Edwards to excuse Council members Myers and Gallaher from the regular Council meeting of December 10, 2009.  Council vote:  All present in favor.  Motion passed.

7:33:15 PM

Minutes:  Regular Council Meeting of December 3, 2009:

A motion and second were made by Council members Hughes and Kozina to approve the minutes from the regular Council meeting held on December 3, 2009, as submitted.  Council vote:  4 Yes votes/1 Abstention (Hughes).  Motion passed.

7:33:17 PM

Public Comment:

There was no public comment.

7:33:19 PM

Communications:

There were no communications.

7:33:21 PM

Committee Reports:

Council committee reports were given as follows:

7:33:27 PM

Economic Development:

No report.

7:33:30 PM

Environmental/Solid Waste:

No report.

7:33:35 PM

Finance:

No report.

7:33:37 PM

Recreation Board:

Councilwoman Hughes gave the following Recreation Board:

1. New diamonds - drainage - should be okay when completed - placing in front of dug outs - stone placement instead of grass

7:34:09 PM

2. Nature Trails Park - Break-ins in cars parked at this park – complaints have been dealt with by Police Department.

7:34:32 PM

3. Coaches: One team only if coaching a gold team

7:34:52 PM

4. End of season next year - would like to do an evaluation of parks programs and coaches - Kim Vogl will be preparing a 10 question survey and possibly post on the website after the ball season.

7:35:25 PM

5. Handicap fishing ramp at Ranger Park - possible grants available - Wood County park District grant may be only available per City Administrator

7:35:50 PM

6. Try-outs for gold team - 2 dates in January.

7:36:00 PM

7. Discussion of taking kids off waiting list in certain age groups, however, some leaving on waiting list due to too many kids on teams in certain age groups.

7:36:32 PM

8. Registration time period for 1st week of January - all girls age groups are open, boys are not. Fill teams for girls only.

7:36:59 PM

The next Recreation Board meeting will be held on Monday, January 11, 2010 at 7:00 p.m. in the conference room.

7:37:09 PM

Safety:

Councilman Schimmel reported that the Safety committee has continued to review proposals from Redflex which are currently being reviewed by City Attorney - copies provided to Council.  There is an on-going review of proposals concerning the red light cameras. 

The next meeting will be held as needed.

7:37:32 PM

Service:

No report.

7:37:36 PM

Utilities:

No report.

7:46:40 PM

Pending Legislation:

Pending legislation was read aloud by number and title only by the Clerk of Council as follows:

7:46:46 PM

Ordinance

2009-37:

Ordinance 2009-37 discontinuing the Explosive/Protection K-9 Unit, and declaring an emergency.

Council action to date:  Second reading held on December 3, 2009.

7:46:52 PM

Ordinance

2009-37:

Adopted - non-emergency 30 days/ effective Jan. 8, 2010

A motion and second were made by Council members Hughes and Schimmel to adopt Ordinance 2009-37.  Council vote:  All in favor.  Motion passed.

Council action for December 10, 2009:  Ordinance 2009-37 adopted non-emergency and effective 30 days from date of passage:  Effective January 8, 2010.

7:47:07 PM

New Legislation:

New legislation was read aloud by number and title only by the Clerk of Council as follows:

7:47:09 PM

Ordinance

2009-38:

Ordinance 2009-33 authorizing the supplemental appropriation of various funds, increasing estimated resources, and transferring between intra-fund accounts of the City of Northwood, and declaring an emergency. 

Note:  Legislation prepared by the Finance & Revenue Director for emergency passage.

7:47:12 PM

Motions for

Ordinance

2009-38:

A motion and second were made by Council members Hughes and Barton to suspend the three reading rule for Ordinance 2009-38.  Council vote:  All in favor.  Motion passed.

A motion and second were made by Council members Hughes and Barton to adopt the emergency clause for Ord. 2009-38.  Council vote:  All in favor.  Motion passed.

7:47:19 PM

Ordinance 2009-38 adopted as an emergency and effective 12/10/09.

A motion and second were made by Council members Hughes and Barton to adopt Ordinance 2009-38.  Council vote:  All in favor.  Motion passed.

Council action for December 10, 2009:  Ordinance 2009-38 adopted as an emergency measure and effective immediately; December 10, 2009.

7:47:38 PM

Resolution 2009-8:

First Reading 12/10/09

Resolution 2009-8 in compliance with Section 709 of the Ohio Revised Code, and to declare an emergency.

Note:  Legislation prepared by the City Attorney at the request of City Council, for proceeding with annexation of property on Lemoyne Road within Lake Township.

Council action for December 10, 2009:  First reading of Res. 2009-8

7:47:43 PM

Legislation concluded.

7:47:48 PM

Mayor's Report:

Mayor Stoner gave the following report:

7:47:51 PM

Recommendations to Boards and Commissions:

Mayor Stoner made the following recommendations for appointment so Boards and Commissions:

7:48:00 PM

1.  BZA appointment:

Ralph Vogtsberger

The reappointment of Mr. Ralph Vogtsberger to the Northwood Board of Zoning Appeals for a five year term commencing on January 1, 2010 with term expiring on December 31, 2014.

7:48:02 PM

Council Motion/Vote:

A motion and second were made by Council members Kozina and Barton to concur with the Mayor’s recommendation.  Council vote:  All in favor.  Motion passed.

7:48:03 PM

2.  Plan Commission appointment:

Steve Delventhal

The reappointment of Mr. Steve Delventhal to the Northwood Planning Commission for a four year term commencing on January 1, 2010 with term expiring on December 31, 2013.

7:48:03 PM

Council Motion/Vote:

A motion and second were made by Council members Hughes and Barton to concur with the Mayor’s recommendation.  Council vote:  All in favor.  Motion passed.

7:48:04 PM

3.  Civil Service Commission appointment: 

Audrey Caligiuri

The reappointment of Mrs. Audrey Caligiuri to the Northwood Civil Service Commission for a six year term commencing on January 1, 2010 with term expiring on December 31, 2015.

7:48:05 PM

Council Motion/Vote:

A motion and second were made by Council members Schimmel and Hughes to concur with the Mayor’s recommendation.  Council vote:  All in favor.  Motion passed.

7:48:06 PM

4.  Northwood Tree Commission appointment:

Jerid McKibben

The reappointment of Mr. Jerid McKibben to the Northwood Tree Commission for a three year term commencing on January 1, 2010 with term expiring on December 31, 2012.

7:48:07 PM

Council Motion/Vote:

A motion and second were made by Council members Kozina and Hughes to concur with the Mayor’s recommendation.  Council vote:  All in favor.  Motion passed.

7:48:11 PM

Northwood Court Magistrate and Visiting Magistrates appointments:

C. Drew Griffith, Magistrate,

James Sharp &

Dennis Sawan as Visiting Magistrates

1)  The reappointment of Mr. C. Drew Griffith, Attorney to serve as the magistrate for the Northwood Court for one year from January 1, 2010 through December 31, 2010 at the rate of $60.00 per hour.

2)  The reappointment of Mr. James Sharp, Attorney to serve as a visiting magistrate in the absence of Magistrate Griffith for the year 2010 at a rate of $60.00 per hour

3)  The reappointment of Mr. Dennis Sawan, Attorney to serve as a visiting magistrate in the absence of Magistrate Griffith for the year 2010, at a rate of $60.00 per hour.

A motion and second were made by Council members Barton and Edwards to concur with the Mayor’s recommendations.  Council vote:  All in favor.  Motion passed.

7:48:29 PM

Fire Department recommendation

1)  The hiring of Mr. Shane Baumgartner as a firefighter for District No. 2 with his hire date effective Monday, December 14, 2009.  Please note:  Mr. Baumgartner will be placed on the required 1 year probationary period; however; he has both firefighter and paramedic certifications.

7:48:32 PM

Council Motion/Vote:

A motion and second were made by Council members Hughes and Schimmel to concur with the Mayor’s recommendation.  Council vote:  All in favor.  Motion passed.

7:48:55 PM

City Administrator’s Report:

City Administrator Bacon gave the following report:

Recommendations to City Council for motions authorizing the following contracts/agreements:

7:48:57 PM

1.  Farm Land Lease Agreement:

1.  Recommendation to authorize the City Administrator to sign a Farm Land Lease Agreement with Harmeyer Farms Ltd. to farm the property that is currently leased to the City of Northwood by Evergreen RDF and Waste Management.  This would be a renewal of the agreement the city signed last year. 

7:48:58 PM

Council Motion/Vote:

A motion and second were made by Council members Barton and Kozina to concur with the City Administrator’s recommendation.  Council vote:  All in favor.  Motion passed.

7:49:00 PM

2.  Maintenance Agreement for Municipal Building HVAC:

2.  Recommendation to authorize the City Administrator to sign a one year renewal maintenance agreement for building environmental systems with Campbell, Inc. in the amount of $8, 598.00 to commence on January 1, 2010 and to expire on December 31, 2010. 

7:50:28 PM

Council Motion/Vote:

Note:  City Administrator provided a background on the entire process for receiving proposals for the city’s HVAC needs and an explanation of her recommendation to Council.  A brief discussion was held by Council members concerning the maintenance agreement and the process of accepting bids/proposals in the future. 

A motion and second were made by Council members Schimmel and Hughes to concur with the City Administrator’s recommendation.  Council vote:  All in favor.  Motion passed.

7:50:36 PM

3.  Huntington Bank Services Agreement:

3.  Recommendation to authorize the Finance & Revenue Director to accept the proposal from Huntington Bank for banking services for a three (3) year period commencing on January 1, 2010 with a two (2) year city renewal option at an agreed compensating balance of $300,000.00 to cover the services provided in the proposal.

7:50:36 PM

Council Motion/Vote:

A motion and second were made by Council members Hughes and Schimmel to concur with the City Administrator’s recommendation.  Council vote:  All in favor.  Motion passed.

7:50:38 PM

Seniors Program proposal from YMCA:  Pending further review at next regular Council meeting in January 2010: 

Discussion held with the City Administrator concerning the 2010 Senior’s Program at the Eastern YMCA.  This matter is pending further discussion in January 2010. 

7:52:14 PM

City Clerk’s Report:

A thank you for the holiday gift card and Happy Holidays.

7:52:16 PM

City Attorney:

No report.

7:52:20 PM

City Engineer:

City Engineer Kuhn gave the following report: 

Project updates:

- Waterline work being performed on Maryland Place may be disrupted because of weather.

7:52:38 PM

- Bids are pending for the Curtice Rd./Bradner Rd. Intersection Improvement project

7:52:43 PM

New Business:

Council scheduled the first Council meeting of the year; Organizational meeting for appointment of President of Council to be held on Monday, January 4, 2009 at a an earlier time of 6:00 p.m. – Council Chambers.

7:54:48 PM

Motion for scheduling 2010 Organizational Meeting:

A motion and second were made by Council members Hughes and Kozina to hold the Council’s Organizational meeting of 2010 on Monday, January 4, 2010 at 6:00 p.m. in Council Chambers.  Council vote:  All in favor.  Motion passed. 

7:54:51 PM

Parks Board/ Committee:

Councilwoman Hughes advised that the Mayor would need to appoint members to serve on a newly established Parks Board. 

7:55:55 PM

Old Business:

7:56:01 PM

Persons to Appear Before Council:

Mr. Dan Briones, Air Force One Co., Oregon, Ohio, appeared before the Mayor and Council to comment on the recent bidding process for HVAC services for the City of Northwood and expressed his thanks for the opportunity to submit a bid for the 2010 maintenance agreement.   - Oregon, Ohio: Commented on the bidding process for HVAC services.

7:57:11 PM

Mr. Gary Moore, Dunbar Mechanical Co., Oregon, Ohio, appeared before the Mayor and Council to suggest that the city, with regard to maintenance services and agreements, that the city document the services they receive under the HVAC agreement and make sure the scope of services are being completed. 

7:58:03 PM

Adjournment:

There being no further business before the Mayor and Council, and all being in favor, the regular meeting of December 10, 2009 was adjourned at 7:58 p.m.

7:58:13 PM

Attest:

Lynn E. Goertz, Clerk of Council 

7:58:15 PM

Approved:

Mark A. Stoner, Mayor