Description

NORTHWOOD CITY COUNCIL MEETING

Date

February 11, 2010

Location

Council Chambers

DISCLAIMER - The following proceedings from the Regular City Council Meeting of February 11, 2010 have been submitted in draft form and have not been officially approved by City Council.  Corrections to the proceedings will be approved at the next Regular City Council Meeting.  Should you need more information, please contact Clerk of Council Lynn Goertz at 419-690-1621 or e-mail her at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . 

Time

Heading

Record of Proceedings

7:29:43 PM

Call to Order:

The regular meeting of the Northwood City Council was called to order by Mayor Mark A. Stoner on Thursday, February 11, 2010 at 7:30 p.m. in the Council Chambers of the Northwood Municipal Building.

7:32:04 PM

Pledge of Allegiance:

Roll Call:

The Pledge of Allegiance was then given.

The roll was called by the Clerk of Council and those in attendance were as follows:  Mayor Stoner; Council members Edwards, Hughes, Myers, Barton, Gallaher, and Schimmel; City Attorney Ballenger, City Engineer Kuhn, City Administrator Bacon, and Clerk of Council .  Those absent were:  Councilman Kozina

7:32:10 PM

Motion to Excuse:

A motion and second were made by Council members Hughes and Edwards to excuse Councilman Kozina from the regular Council meeting of February 11, 2010.  Council vote:  All present in favor.  Motion passed.

7:32:13 PM

Motion to Approve Minutes:  1/28/10

A motion and second were made by Council members Hughes and Schimmel to approve the minutes from the regular Council meeting held on January 28, 2010, as submitted.  Council vote:  All in favor.  Motion passed.

7:32:18 PM

Public Comment:

No public comment.

7:32:20 PM

Communications:

No communications.

7:32:22 PM

Economic Development:

Council committee reports were given as follows:

No Economic Development report.

7:32:32 PM

Environmental/Solid Waste:

No report.

7:32:34 PM

Finance:

Councilman Myers reported that the next Finance meeting would be held on Monday, February 22, 2010 at 6:30 p.m. in the conference room.

7:32:44 PM

Recreation  Board:

Councilwoman Hughes reported on the Recreation Board meeting held on February 8, 2010: 

-  Lengthy discussion held by Recreation Board members concerning stone for new diamond discussed at Brentwood Park.

7:33:31 PM

- Concrete for dugouts requested instead of stone

7:33:49 PM

- Movement of gate near 3^rd base:  Suggested by Recreation Board that this gate be moved down closer to the backstop. 

7:34:52 PM

- Questions regarding stone for ball diamonds:  How many tons of stone are needed for the diamonds and how much will the stone cost?  Note:  City Engineer Kuhn to report back on this matter. 

7:35:13 PM

-  Ball program for 2010 update:  All teams have coaches

7:35:18 PM

-  Question regarding request for assistant coach:  One of the current coaches would like to have daughter assist and she is not yet 18.  Would this individual require a background check.  Note:  City Administrator Bacon to check on this matter.

7:36:01 PM

Note:  In reference to earlier report on ball diamond stone concerns, City Administrator Bacon advised that the contractor for the ball diamond project at Brentwood Park; Ohio Excavating will be purchasing stone within the cost parameters of what the city is paying them for this portion of the project. 

7:37:49 PM

- Swale beyond ball diamond outfield at Brentwood Park:  Councilwoman Hughes reported that the Recreation Board is concerned with ball players entering this swale area beyond the outfield since the fencing installation has not yet been completed for this area.  City Engineer Kuhn advised that the swale was designed so that it is not a severe swale and should not pose any problems. 

7:38:48 PM

- Costs for construction of new ball diamonds:  Councilwoman Hughes reported that information was provided by the Finance Director for the Recreation Board’s information as to the cost of the ball diamonds which was $203,000.00 with $162,000.00 coming from funds provided by the Evergreen Landfill and the remainder coming from the account which is funds from recreation tax fees charged for the building of new homes in the city. 

7:39:36 PM

- Recreation Board requesting that no ball practice is held on the new diamonds until the new grass has grown in. 

7:39:49 PM

- The next Recreation Board meeting will be held on Monday, March 8, 2010 at 7:00 p.m. in the conference room.

7:39:56 PM

Safety:

Councilman Schimmel reported on the Safety meeting held on February 4, 2010:

- New proposal from Redflex - proposal/summary distributed for Council's review.

7:40:19 PM

- Charter amendment request due to red light cameras per letter received.

7:40:40 PM

- Special hauling permit application pending for hauling to landfill.

7:40:59 PM

Utilities: 

- No report for utilities

7:41:02 PM

Pending Legislation:

Resolution 2009-8:

Adopted 2/11/10 and effective 3/12/10

All pending legislation was read aloud by number and title only by the Clerk of Council as follows:

Resolution 2009-8:  A Resolution in compliance with Section 709 of the Ohio Revised Code, and to declare an emergency.

Note:  Resolution 2009-8 was tabled by Council on January 28, 2010.  This legislation concerns annexation of property located on Lemoyne Road in Lake Township.

A motion and second were made by Council members Schimmel and Barton to bring back Resolution 2009-8 to Council’s table for consideration.

A motion and second were made by Council members Schimmel and Barton to adopt Resolution 2009-8.  Council vote:  All in favor.  Motion passed.  Resolution 2009-8 adopted and effective 30 days from date of passage:  March 12, 2010

7:47:59 PM

Ordinance 2010-4

Ordinance 2010-4 authorizing the Mayor of the City of Northwood to convey by Quit Claim Deed the real property located on Joseph Street, Northwood, Ohio to Habitat for Humanity of Wood County, Inc., and declaring an emergency.

7:48:02 PM

Motions for Ordinance 2010-4:

Adopted 2/11/10 and effective immediately

- A motion and second were made by Council members Gallaher and Myers to suspend the three reading rule for

Ordinance 2010-4.  Council vote:  All in favor.  Motion passed.

- A motion and second were made by Council members Gallaher and Myers to adopt the emergency clause for

Ordinance 2010-4.  Council vote:  All in favor.  Motion passed.

- A motion and second were made by Council members Gallaher and Myers to adopt Ordinance 2010-4. 

Council vote:  All in favor.  Motion passed.

- Ordinance 2010-4 adopted as an emergency and effective immediately upon passage:  February 11, 2010

7:48:04 PM

Ordinance 2010-5:

Ordinance 2010-5 authorizing the Municipal Administrator to enter into a Cooperation Agreement with NZA Holdings, LLC, and declaring an emergency.

7:48:06 PM

Motions for Ordinance 2010-5:

Adopted 2/11/10

and effective immediately

- A motion and second were made by Council members Gallaher and Barton to suspend the three reading rule for

Ordinance 2010-5.  Council vote:  All in favor.  Motion passed.

- A motion and second were made by Council members Gallaher and Barton to adopt the emergency clause for

Ordinance 2010-5.  Council vote:  All in favor.  Motion passed.

- A motion and second were made by Council members Gallaher and Barton to adopt Ordinance 2010-5.

Council vote:  All in favor.  Motion passed.

- Ordinance 2010-5 adopted as an emergency and effective immediately upon passage:  February 11, 2010

7:48:08 PM

 Legislation concluded.

7:48:11 PM

Mayor's Report

Mayor Stoner gave the following report:

7:48:15 PM

Fines/Costs - Northwood Court for January 2010:

The Northwood Court receipted for the month of January 2010 the following:  Fines totaling $2,697.00; Forfeitures totaling $8,703.00; and Costs totaling $1,778.00 for a grand total of $13, 178.00.

7:48:20 PM

Income Tax Revenue Summary

Mayor Stoner noted that he would be providing an income tax collection summary each month at the first Council meeting of the month:

Income Tax Collection Summary:  Income tax collections for year-to-date January 31, 2010 were $184,097; a decrease of $8,934.00 or 4.6% from the same period in 2009.

7:48:52 PM

City Administrator's Report:

No recommendations for Council’s action at this time.  City Administrator provided a written report for February 11, 2010 which was distributed to Mayor and Members of Council.

7:55:26 PM

List of Bills

City Administrator Bacon presented a list of proposed expenditures over $10,000.00 in the total amount of $11,088.40 for the purchase of a new mower from Small Engine Repair for the Public Service Department.  Councilman Edwards inquired as to the need for a new mower at this time whether this item had been reviewed previously by the Service committee.  City Administrator Bacon stated that it was an item requested by the Public Service Director in 2009 to be placed in the 2010 operating budget due to development of two new ball diamonds at the Brentwood Park and she believed it had been discussed by Service committee at the time of the Public Service Director’s request.  The members of Council agreed to tabling approval of this item at this time and a motion was made by Council as follows:

A motion and second were made by Council members Gallaher and Edwards to table the approval of the list of proposed expenditures over $10,000.00 for February 11, 2010 in the amount of $11,088.40.  Council vote:  All in favor.  Motion passed.

7:55:38 PM

City Clerk:

Clerk of Council Goertz reported on two upcoming invitations to dinners/programs in March and asked that those interested in attending to RSVP to her or City Administrator Bacon.  1)  Wood County Economic Development Commission Annual Dinner and Program on Wednesday, March 21, 2010 and 2)  The Annual Prism Awards Banquet also on Wednesday, March 21, 2010

7:55:50 PM

City Attorney:

City Attorney Ballenger recommended Council hold an executive session of Council for the purpose of discussing demotion or possible dismissal of a public employee. 

7:55:53 PM

City Engineer:

City Engineer Kuhn updated Council on the following city roadway project(s):

7:56:01 PM

- Curtice/Bradner:  This improvement project for the intersection of Curtice Road and Bradner Road may be totally funded by the Federal Government. 

7:57:28 PM

New Business:

Councilman Gallaher stated that in reference to the income tax collection report, he would like to see the city have a plan in place to deal with the decrease in revenue.  City Administrator Bacon stated that she is providing the members of the Finance committee/all Council members and the Mayor with a strategy and ideas to discuss at the upcoming Finance committee meeting scheduled for 2/22/10 at 6:30 p.m.   City Administrator Bacon added that she hoped all members of Council can attend this very important meeting. 

7:59:11 PM

Old Business:

- Chairman Schimmel requested Reflex legislation be prepared by Brian for next Council meeting.

7:59:55 PM

City Administrator Bacon commended the Public Service Department including the Buildings & Grounds crew on their recent efforts to keep the city’s roadways and parking areas clear during the recent snow storm.  City Administrator Bacon noted that the crews worked 12 hours shifts and did an exceptional job.   

8:00:56 PM

Persons Appearing Before the Mayor and Council:

No one appeared.

8:01:00 PM

Executive Session of Council held and authorized by Motion of Council:

A motion and second were made by Council members Gallaher and Hughes to concur with the City Attorney’s recommendation to hold an executive session of Council with the Mayor, all members of Council, the City Administrator and the City Attorney to attend, prior to adjournment of the regular meeting, for the purpose of discussing the demotion or possible dismissal of a public employee.  Council vote:  All in favor.  Motion passed. 

The Mayor, all members of City Council, the City Administrator and the City Attorney left the Council Chambers at 8:10 for an executive session of Council to be held in the conference room.

8:07:11 PM

Mayor:  Reconvene regular Council meeting:

Mayor Stoner reconvened the regular City Council meeting at 8:07 p.m. and asked for the roll call by the Clerk of Council. 

8:07:13 PM

Roll Call:

The roll was called by the Clerk of Council and those in attendance were as follows:  Mayor Stoner; Council members Edwards, Hughes, Myers, Barton, Gallaher and Schimmel; City Attorney Ballenger, City Engineer Kuhn, City Administrator Bacon and Clerk of Council Goertz.

8:08:05 PM

No Action taken by Council during Executive Session:

Mayor Stoner reported that there was no action taken by Council during executive session.

8:08:08 PM

Adjournment:

There being no further business before the Mayor and Council and all being in favor, the regular meeting of February 11, 2010 was adjourned at 8:08 p.m.

8:08:10 PM

Attest:

Lynn E. Goertz, Clerk of Council

8:08:12 PM

Approved:

Mark A. Stoner, Mayor