Description

NORTHWOOD CITY COUNCIL MEETING

Date

May 27, 2010

Location

Council Chambers

 DISCLAIMER - The following proceedings from the Regular City Council Meeting of May 27, 2010 have been submitted in draft form and have not been officially approved by City Council.  Corrections to the proceedings will be approved at the next Regular City Council Meeting.  Should you need more information, please contact Clerk of Council Lynn Goertz at 419-690-1621 or e-mail her at   This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Time

Heading

Record of Proceedings

7:31:38 PM

Call to Order:

The regular meeting of the Northwood City Council was called to order by Mayor Mark A. Stoner on Thursday, May 27, 2010 at 7:31 p.m. in the Council Chambers of the Northwood Municipal Building.

7:31:40 PM

Pledge of Allegiance:

The Pledge of Allegiance was then given.

7:31:41 PM

Roll Call:

The roll was called by the Clerk of Council and those in attendance were:  Mayor Stoner; Council members Kozina, Hughes, Myers, Barton and Schimmel; City Attorney Ballenger, City Administrator Bacon and Clerk of Council Goertz.

Those absent were:  Councilman Gallaher, Councilman Edwards and City Engineer Kuhn.

7:31:42 PM

Motion to Excuse:

A motion and second were made by Council members Barton and Myers to excuse Councilman Gallaher, Councilman Edwards and City Engineer Kuhn from the regular Council meeting of May 27, 2010.  Council Vote:  All present in favor.  Motion passed.

7:31:43 PM

Minutes of

May 13, 2010 for Approval:

A motion and second were made by Council members Hughes and Kozina to approve the minutes from the regular Council held on May 13, 2010, as submitted.  Council Vote:  All in favor.  Motion passed.

7:31:45 PM

Public Comment:

There were no public comments. 

7:31:46 PM

Communications:

There were no communications.

7:31:48 PM

Council Committee Reports:

Council committee reports were given as follows:

7:31:50 PM

Economic Development:

No report.

7:31:59 PM

Environmental/Solid Waste:

No report. 

7:32:01 PM

Finance:

The next Finance meeting will be held on Thursday, June 3, 2010 at 6:30 p.m. in the conference room. 

7:32:14 PM

Recreation Board:

The next Recreation Board meeting will be held on Monday, June 14, 2010 at 7:00 pm in the conference room.

7:32:23 PM

Safety:

The next Safety meeting will be held on June 10, 2010 at 7:00 pm in the conference room. 

7:32:31 PM

Service:

Councilman Kozina reported on the Service meeting held on May 19, 2010: 

7:32:39 PM

1. BW park pump station - detention pond - recommended for low bid and placed on list of expenditures for approval.

7:33:00 PM

2. Mosquito spray - enough for 3 trips around Northwood - $10,000 to $12,000 - referred to C/Whole June 3^rd meeting agenda for discussion on costs of program.

7:33:34 PM

3. Down spout connections/storm sewers; Planning Commission to incorporate in their regulations. 

7:33:51 PM

7:34:03 PM

4. Oregon Arbor Drive traffic signal - red to green light signal will require replacement; to go with low bid and placed on the list of bills for approval.

7:34:41 PM

5. Dip in roadway on Arbor Drive, as well as Andrus Rd., Tracy Rd. and Wales/Oram Rd.; Public Service Director to obtain quotes to review.

7:35:07 PM

6. Wolf Creek Ct. – There are no storm sewers on Wolf Creek; the subdivision was designed with a swale behind the properties and these swales have been built on and filled in by residents.  The city hopes to get swales back to functioning for proper drainage since there is no way to install storm sewers. 

7:35:40 PM

7. Remote water meter at Fire Station No. 1:  This is matter that the Public Service director is working on a solution for. 

7:35:58 PM

8. Joel Ave.:  Request to make Joel Ave. a dead end street (by Office Max) – pending further discussion at the next Service meeting. 

7:36:41 PM

9. TMACOG - Old Rail-to-Rail Vickers Crossing project:  Support for this long term project has been requested – no action was taken by the Service committee. 

7:37:01 PM

10. Street lighting adjustment charge on Normal Place requested by resident due to outage during the construction.  There was no action taken by the Service committee. 

7:37:24 PM

11. The Maryland Place improvements project is nearing completion. 

7:37:29 PM

12. The ball diamond work at Brentwood Park will continue weather permitting. 

7:37:45 PM

Utilities:

No report.

7:37:48 PM

Pending Legislation:

All pending legislation was read aloud by number and title only by the Clerk of Council as follows:

7:44:42 PM

Ordinance 2010-18:

Ordinance 2010-18 repealing Ordinance No. 2005-16 approving an Enterprise Zone Agreement with Hoover Universal, Inc., aka Johnson Controls Interiors, L.L.C., and all amendments thereto, and declaring an emergency.

Council action to date:  First reading held on May 13, 2010.

Council action for May 27, 2010:  Second reading of Ordinance 2010-18

7:46:00 PM

Ordinance 2010-19:

Ordinance 2010-19 repealing Ordinance No. 2002-54 approving an Enterprise Zone Agreement with Turner Vault Company aka RKT Properties, L.L.C., and all amendments thereto, and declaring an emergency.

Council action date:  First reading held on May 13, 2010.

Council action for May 27, 2010:  Second reading of Ordinance 2010-19

7:46:04 PM

New Legislation:

All new legislation was read aloud by number and title only by the Clerk of Council as follows:

7:46:07 PM

Ordinance 2010-21:

Ordinance 2010-21 amending Chapter 880 of the Codified Ordinances of Northwood, Ohio, levying a tax of one and three-quarter (1 ¾%) percent to provide funds for Capital Improvements, Capital Reinvestment and operating expenses of the City of Northwood within the General Fund.  That the one and three-quarter (1 ¾%) percent income tax shall be levied on all salaries, wages, commissions and other compensation earned by residents of the City of Northwood for work done or services performed or rendered in the City of Northwood; on the net profits earned on all business professions, other activities attributable to the City of Northwood by residents and non-residents, and on the net profits earned by all corporations doing business in the City of Northwood as the result of work done or services performed or rendered in the City of Northwood, and declaring an emergency.

Note:  This legislation was prepared by the City Attorney at the request of City Council on May 13, 2010.

Council action for May 27, 2010:  First reading of Ordinance 2010-21.

7:46:21 PM

Ordinance 2010-22:

Ordinance 2010-22 amending Chapter 208 titled General Fee Schedule to include a garbage and rubbish disposal fee, and declaring an emergency.

Note:  This legislation was prepared by the City Attorney at the request of City Council on May 13, 2010.

Council action for May 27, 2010:  First reading of Ordinance 2010-22.

7:46:26 PM

Ordinance 2010-23:

Mayor’s Report:

Personnel Recommendations – Police & Fire Departments:

Nicole Romstadt

(Police & Fire Dispatcher – temporary part-time)

Shane Baumgartner

(Fire Department promotion to Firefighter status)

Ordinance 2010-23 authorizing the City Administrator to issue a single event permit for use of city property at the Northwood Fire Station No. 1, located at 2100 Tracy Road, Northwood, Ohio, which allows for the sale of beer in an effort to raise money for the Northwood Firefighters Ladies’ Auxiliary, and declaring an emergency.

Council Action for Ordinance 2010-23:

A motion and second were made by Council members Hughes and Myers to suspend the three reading rule for

Ordinance 2010-23.  Council Vote:  All in favor.  Motion passed.

A motion and second were made by Council members Hughes and Myers to adopt the emergency clause for

Ordinance 2010-23.  Council Vote:  All in favor.  Motion passed.

A motion and second were made by Council members Hughes and Myers to adopt Ordinance 2010-23.  Council Vote:  All in favor.  Motion passed.

Ordinance 2010-23 adopted as an emergency measure and effective immediately; May 27, 2010.

Legislation concluded.

Mayor Stoner gave the following report:

Personnel Recommendations for Police Department and Fire Department:

1.  Based on the recommendation submitted by Police Chief Tom Cairl, the Mayor recommended to Council the hiring of Nicole Romstadt to fill the temporary part-time position of police & fire dispatcher effective June 1, 2010.

A motion and second were made by Council members Hughes and Barton to concur with the Mayor’s recommendation.

Council Vote:  All in favor.  Motion passed.

2.  Based on the recommendation submitted by Fire Chief Tim Romstadt, the Mayor recommended to Council the promotion of recruit firefighter Shane Baumgartner to firefighter status at a rate of $15.40 per hour retroactive to May 1, 2010.  Note:  Mr. Baumgartner has successfully met all requirements of a recruit firefighter since his return to the Fire Department. 

A motion and second were made by Council members Myers and Schimmel to concur with the Mayor’s recommendation.

Council Vote:  All in favor.  Motion passed.

7:46:32 PM

City Administrator’s Report: - Committee of the Whole meeting agenda referrals for June 3, 2010:

City Administrator Bacon referred the following items to the June 3, 2010 meeting agenda:

1.  Mosquito spraying

7:46:39 PM

2.  Sidewalks – east side of Lemoyne Road

7:46:54 PM

3.  Care-a-Van program donation

7:46:58 PM

- Memorial Day holiday:  There will be no flags flown on Andrus Rd. near the Northwood VFW Post this holiday week-end.  The majorities of the flags used last year were damaged and have been removed; there were only a few that were in respectable condition.  There are no budget funds for the purchase of new flags this year. 

7:47:34 PM

- Mr. Greg Clark, Superintendent for the Northwood Local Schools has contacted the city offices and asked if their school board could use the city’s Council Chambers on Thursday, June 17, 2010 for their meeting in which the public has been invited for participation in a discussion of their 5 year forecast and budget issues which includes the possible closure of the Lark Elementary School. 

7:49:01 PM

Council Discussion:

Proposed meeting re:  Wales Road Grade Separation Project – ODOT District Two:

-          ODOT District Two meeting:  A meeting has been scheduled for June 7, 2010 at 8:30 am at the ODOT District Two offices by Representative Randy Gardner to meet with Dave Dysart and other representatives wanting to attend concerning the Wales Road Grade Separation Project.  The scheduling of this meeting is the result of concerns expressed by two business men (non-residents) earlier this week when speaking with Congresswoman Kaptur.  These business men are concerned with the one year delay that has been previously announced for this project.  It is being asked why a phase 1 of this project can’t be started as scheduled which would involve the movement of dirt and setting up for the overpass, etc.  Representative Gardner did voice his support for this.  City Administrator Bacon advised that she had contacted Mike Ligibel, Director at ODOT District Two to confirm that the substation being constructed by BP would be built.  City Administrator Bacon stated that the City of Northwood is not pushing for this project start-up at this time; ODOT is paying 90% of the project when it does get underway.  It has been explained that there are rules that utility clearance must be given by the Edison Company prior to the beginning of a project.  The phases of this future project could be reviewed and resubmitted and this process would take 9 months; therefore; resulting in only a savings of time of

three (3) months.      

7:53:11 PM

Council discussion:  Councilman Kozina stated he did not believe that this needs to happen due to the costs to go through re-submittal process that would only save three (3) months.  Both the Mayor and Council did not feel it necessary to hold/attend a meeting at this time and to cancel it with Representative Gardner. 

7:56:03 PM

List of Bills:

City Administrator Bacon presented a list of proposed expenditures over $10,000 in the total amount of $43,472.00.

A motion and second were made by Council members Hughes and Kozina to approve the list of proposed expenditures over $10,000 in the total amount of $43,472.00.  Council Vote:  All in favor.  Motion passed.

7:56:45 PM

City Clerk:

No report. 

7:56:49 PM

City Attorney:

No report.

- Recommended holding an executive session of Council for the purpose of discussion of collective bargaining.

7:56:52 PM

City Engineer:

City Administrator Bacon gave the City Engineer’s report as follows:

1. Maryland Place Improvements Project:  The contractor on this project will begin early next week to complete the project – weather permitting.  The feedback being received from the residents is that the roadways, curbs, drive approaches and seeding look wonderful.   

7:57:39 PM

Committee of the Whole Meeting Agenda for June 3, 2010 – City Engineer Referrals:

2. City Engineer Kuhn will be contacting the contractor for the baseball diamond project concerning the standing water; this matter is being referred to the Committee of the Whole June 3, 2010 meeting agenda. 

7:58:03 PM

New Business:

Councilman Myers advised of a Memorial Day service being held in front of the Freedom monument at the Municipal Building at 10:46 a.m. on Monday, May 31, 2010. 

7:58:23 PM

Old Business:

There was no old business reported.

7:58:27 PM

Persons Appearing Before Council:

No one appeared before the Mayor and Council.

7:58:35 PM

Executive Session:

7:58:40 PM

Motion for Executive Session of Council:

A motion and second were made by Council members Kozina and Hughes to concur with the City Attorney’s recommendation to hold an executive session of Council for the purpose of discussing collective bargaining with the Mayor, all members of Council, the City Attorney and the City Administrator in attendance.  Council Vote:  All in favor.  Motion passed.  The regular Council meeting was stopped for the executive session at 7:59 p.m. which was held in the conference room.

8:20:16 PM

Reconvene

Mayor Stoner reconvened the regular Council meeting by calling the meeting to order at 8:20 pm in the Council Chambers.

8:20:19 PM

Roll

The roll was called by the Clerk of Council and those in attendance were:  Mayor Stoner; Council members Kozina, Hughes, Myers, Barton and Schimmel, City Attorney Ballenger, City Administrator Bacon and Clerk of Council Goertz.

8:20:54 PM

The Mayor advised that there was no action taken during the executive session.

8:20:56 PM

Adjournment:

There being no further business before Council and all being in favor, the regular Council meeting of May 27, 2010 was adjourned at 8:20 p.m.

8:20:59 PM

Attest:

Lynn E. Goertz, Clerk of Council

8:21:04 PM

Approved:

Mark A. Stoner, Mayor