Description

NORTHWOOD CITY COUNCIL MEETING

Date

September 8, 2011

Location

Council Chambers 

DISCLAIMER - The following proceedings from the Regular City Council Meeting of September 8, 2011 have been submitted in draft form and have not been officially approved by City Council.  Corrections to the proceedings will be approved at the next Regular City Council Meeting.  Should you need more information, please contact Clerk of Council Lynn Goertz at 419-690-1621 or e-mail her at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Time

Heading

Record of Proceedings

7:31:27 PM

Call to Order:

The regular meeting of the Northwood City Council was called to order by Mayor Mark A. Stoner on Thursday, September 8, 2011 at 7:31 p.m. in the Council Chambers of the Northwood Municipal Building.

7:33:29 PM

Pledge of Allegiance:

The Pledge of Allegiance was then given. 

7:33:30 PM

Roll Call:

The roll was called by Clerk of Council Lynn Goertz and those in attendance were:  Mayor Stoner; Council Members Kozina, Edwards, Hughes, Myers, Barton, Gallaher and Schimmel; City Attorney Ballenger, City Administrator Recker and Clerk of Council Goertz.  Those absent were:  City Engineer Kuhn

7:33:48 PM

Motion to Excuse:

A motion and second were made by Council members Barton and Hughes to excuse City Engineer Kuhn from the regular Council meeting of September 8, 2011.  Council Vote:  All in favor.  Motion passed.

7:33:51 PM

Approval of Minutes - 8/25/11:

A motion and second were made by Council Members Schimmel and Edwards to approve the minutes from the regular Council meeting of August 25, 2011, as submitted.  Council Vote:  All in favor.  Motion passed.

7:33:58 PM

Presentation of Proclamation:

Mayor Stoner presented a Proclamation proclaiming Friday, September 9, 2011 as Northwood Raptors Day and the proclamation was read aloud by Councilwoman Hughes, Council Liaison to the Northwood Recreation Board.  

Mayor Stoner presented each team member and the coaches with an original signed and sealed copy of the proclamation.  The Northwood Raptors 10 and under young men team members receiving proclamations were:  Andrew Adams, Lukas Cousino, Toby Dwyer, Tye Dwyer, Carson Gutekunst, Isaac Hoffer, Nolan Knisely, Trevor Knisely, Kyle Moore, Bronson Medley and AJ Rable.  The coaches were: Assistant Coach Brad Knisely, Assistant Coach Ted Moore, Assistant Coach Tim Medley, Assistant Coach Tony Rable and Head Coach Jeff Knisely.

7:37:29 PM

Coach Jeff Knisely presented the Mayor with a 2011 Season Northwood Raptors’ Team Photo plaque.

7:37:59 PM

Public Comment: Current Legislation

There was no public comment. 

7:38:09 PM

Communications:

There were no communications.

7:38:13 PM

Council committee Reports:

Council committee reports were given as follows:

7:38:18 PM

Economic Development:

No report.

7:38:23 PM

Environmental/Solid Waste:

Councilwoman Hughes reported on the Environmental/Solid Waste committee meeting held at 7:00 p.m., September 8^th in the conference room.  One item was reviewed:

7:38:32 PM

1. 2011 Audit for Storm Water Management Program.  There were three (3) issues discovered as a result of the audit performed on the city’s Storm Water Management program.  Committee members made the following recommendation based on a recommendation from the City Administrator:  To enter into an agreement with Feller, Finch & Associates, Inc. to make the needed corrections to the Storm Water Management Program to comply with three (3) issues per the 2011 Audit in an amount not to exceed $2,000.00. 

7:40:11 PM

Council Motion/Vote:  Re:  2011 Audit Results for Storm Water Management Program:

A motion and second were made by Council Members Hughes and Gallaher to concur with the recommendation of the Environmental/Solid Waste committee to enter into an agreement with Feller, Finch & Associates for corrections to the Storm Water Management Program in an amount not to exceed $2,000.00.  Council Vote:  All in favor.  Motion passed.

7:40:21 PM

2.  Brownfield Grant Program:  The City Administrator advised committee members that there is no place in the City of Northwood that qualifies for the terms of the Brownfield grant.   

7:40:54 PM

Finance:

Councilman Myers reported that the next Finance meeting would be held on Thursday, October 27, 2100 at 6:30 p.m. in the conference room for 2012 budget review. 

7:41:08 PM

Recreation Board: 

The next Recreation Board meeting will be held on Monday, September 12, 2011 at 7:00 p.m. in the conference room. 

7:41:16 PM

Safety:

Councilman Kozina reported on items reviewed and recommendations of the Safety committee as of their meeting of September 8^th at 6:30 p.m. in the conference room: 

7:46:44 PM

Councilman Kozina presented the following recommendations of the Safety committee based on review with the City Administrator, Police Chief and Fire Chief:

7:46:49 PM

1.  Northwest Ohio Regional Law Enforcement Mutual Aid Agreement:

1.  Safety committee recommendation:  Authorize the City Attorney to prepare legislation for Mutual Aid Agreement for the Police Department as presented to the Safety committee to go into effect in December of 2011. 

7:46:51 PM

Council Motion/Vote:

A motion and second were made by Council Members Schimmel and Barton to concur with the Safety committee’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:46:51 PM

2.  Annual Police Cruiser Replacement:

2.  Safety committee recommendation:  Authorize the City Administrator and Police Chief to advertise for bids for two police cruisers to be purchased in January 2012 with Capital Replacement Funds.

7:46:52 PM

Council Motion/Vote:

A motion and second were made by Council Members Myers and Hughes to concur with the Safety committee’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:46:53 PM

3. Lucas County/MARCS – Request for Legislation for purchase and installation of radios:

3.  Safety committee recommendation:  Authorize the City Attorney to prepare legislation and to authorize the City Administrator and Police Chief to have Lucas County/MARCS radio installation at a cost of $3,317.10 with Police Capital Funds

7:46:54 PM

Council Motion/Vote:

A motion and second were made by Council Members Edwards and Hughes to concur with the Safety committee’s recommendations.  Council Vote:  All in favor.  Motion passed.

7:46:55 PM

4.  Homeland Security Grant Application:

4.  Safety committee recommendation:  Authorize the City Administrator to apply for a Homeland Security Grant. 

7:46:56 PM

Council Motion/Vote:

A motion and second were made by Gallaher and Edwards to concur with the Safety committee’s recommendation.

Council Vote:  All in favor.  Motion passed.

7:46:57 PM

5.  Grant Writer Agreement for Assistance to Firefighters Grant Program (AFG):

5.  Safety committee recommendation:  Authorize the City Administrator and Fire Chief to enter into an agreement with a grant writer service for the Assistance to Firefighters Grant Program in an amount not to exceed $1,000.00 for the grant writing services.

7:46:57 PM

Council Motion/Vote:

A motion and second were made by Council Members Hughes and Edwards to concur with the Safety committee’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:47:00 PM

Chairman Kozina reported that new fire department recruits were on the Mayor’s Report this evening. 

7:47:14 PM

Chairman Kozina reported that Fire Chief Whitmore would have a recommendation for EMS staffing; a comprehensive plan to present

7:48:57 PM

Safety committee, ideally to as many Council members as possible.  Safety meeting or Committee of the Whole. 

Note:  Safety meeting scheduled under City Administrator’s report: A Safety meeting was scheduled for September 22, 2011 at 6:30 p.m. in the conference room.

7:49:05 PM

Service:

Note:  Service meeting scheduled under City Administrator’s report:  A Service committee meeting was scheduled for September 22, 2011 at 7:00 p.m. in the conference room.

7:49:07 PM

Utilities:

No report.

7:49:08 PM

Comm. of the Whole Mtg.:

The Committee of the Whole meeting will be held on Thursday, October 6, 2011 at 7:30 p.m. in the Council Chambers.

7:49:12 PM

Regular Council Mtg.:

The next regular Council meeting will be held on Thursday, September 22, 2011 at 7:30 p.m. in the Council Chambers.

7:49:17 PM

Pending Legislation:

There was no pending legislation before Council.

7:49:18 PM

New Legislation:

There was no new legislation before Council.

7:49:29 PM

Mayor's Report:

Mayor Stoner gave the following report:

7:49:32 PM

Recommendations for Fire Dept. Personnel:

Mayor Stoner made the following Fire Department personnel recommendations based on the recommendations he received from City Fire Chief Whitmore:

7:49:37 PM

1.  Kevin Hughes:

1.  Recommendation for the appointment of Kevin Hughes as a probationary firefighter/EMT for the Northwood Fire Department at the current rate of pay, effective Monday, September 12, 2011.

7:49:38 PM

Council Motion/Vote:

A motion and second were made by Council Members Hughes and Myers to concur with the Mayor’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:49:39 PM

2.  Marcella Hinzman:

2.  Recommendation for the appointment of Marcella Hinzman as a probationary firefighter/EMT for the Northwood Fire Department at the current rate of pay, effective Monday, September 12, 2011.

7:49:40 PM

Council Motion/Vote:

A motion and second were made by Council Members Kozina and Gallaher to concur with the Mayor’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:51:17 PM

Income tax collections for August 2011:

Income tax collections for year-to-date August 31, 2011 were $2,951,468; an increase of $392,886 or 15.14% from year-to-date August 31, 2010.  These totals are greater than what was collected in the year 2008, but lower than what was collected in the year 2007.  August 2011 year-to-date general fund revenues were $3,532,587 and expenditures were $2,581,912 leaving a general fund balance of $1,299,613.  We will continue to monitor revenues and expenditures on a month-to-month basis.

7:51:27 PM

Northwood Court Receipts for August 2011:

The Northwood Court receipted for the month of August 2011:

Fines = $2,490.00; Forfeitures = $5,478.31 and Misc. Costs = $4,402.80

Total Receipts = $12,371.11

7:52:27 PM

Trick-or-Treat Night

Mayor Stoner announced that Trick-or-Treat Night in the City of Northwood would be held on Monday, October 31, 2011 from 6:00 p.m. until 7:30 p.m.

7:52:47 PM

Mayor Stoner reported pending items before Council:  Reallocation of funds and ALS proposal. 

7:52:58 PM

City Administrator's Report:

City Administrator Recker presented the following report with four requests for City Council:  Note:  A written report dated September 8, 2011 was also provided to the Mayor and Members of Council.

7:56:13 PM

1. Comm. of Whole 10/6/11 Mtg. Agenda Referral:

Council Committee Meetings scheduled:

Safety:  9/22/11 – 6:30 p.m.

Service: 9/22/11 – 7:00 p.m.

Conference Room

Meetings scheduled as follows:

1.  City Administrator Recker requested authorization of the President of Council to place the subject of smoking impacts on Employee Health Care Premiums on the Committee of the Whole agenda for October 6, 2011.  President Schimmel confirmed that this item would be placed on the October 6^th Committee of the Whole meeting agenda. 

2.  Request for a Safety committee meeting to be scheduled for Thursday, September 22, 2011 at 6:30 p.m. to discuss a County wide Fire and EMS Mutual Aid Agreement.  The meeting was confirmed for September 22, 2011 at 6:30 p.m. in the conference room.

3.  Request for Service committee meeting to be scheduled following Safety on September 22, 2011 at 7:00 p.m. in the conference room.  This meeting was also confirmed and scheduled as requested. 

7:56:17 PM

Request for Executive Session of Council:

4.  City Administrator Recker requested an executive session of Council to discuss personnel matters specifically the pay and compensation of City of Northwood employees and a potential purchase of land for a public project.  Note:  To be held later in the meeting prior to adjournment.

7:56:23 PM

City Clerk’s Report:

No report.

7:56:25 PM

City Attorney:

No report.

7:56:28 PM

City Engineer:

No report.

7:56:35 PM

New Business:

 One item of new business as follows:

7:56:58 PM

- Councilman Gallaher asked the City Administrator to contact Wood County to see if a supply of rust removal solvent could be obtained to have on hand at the city offices for residents’ use due to the upcoming hydrant flushing.

7:57:19 PM

Old Business:

No old business reported.

7:57:21 PM

Executive Session of Council:

City Attorney Ballenger confirmed the need for an executive session of Council for discussion of personnel matters specifically pay and compensation of City employees as well as discussion of the potential acquisition of real property.

7:59:34 PM

Council Motion/Vote:

A motion and second were made by Council Members to concur with the City Attorney’s recommendation to hold an executive session of Council for the purposes as stated; pay and compensation of City employees and potential acquisition of real property, with the Mayor, Members of Council, City Attorney, City Administrator and Police Chief attending.

Council Vote:  All in favor.  Motion passed.

7:59:35 PM

Regular Meeting Adjourned for Executives Session:

Upon the roll call taken by the Clerk of Council, Mayor Stoner stopped the regular meeting at 7:59 p.m., to allow for an executive session of Council in the conference room and those attending the executive session left the Council Chambers.  

8:31:37 PM

Regular Council Meeting Reconvened: 

Mayor Stoner called the regular meeting of the Northwood City Council back to order at 8:31 p.m. and asked for the Clerk to call the roll. 

8:31:53 PM

Roll Call:

The roll was called by the Clerk of Council and those in attendance were:  Mayor Stoner; Council Members Kozina, Edwards, Hughes, Myers, Barton, Gallaher and Schimmel; City Attorney Ballenger, City Administrator Recker and Clerk of Council Goertz. 

8:32:24 PM

Mayor Stoner confirmed an executive session had been held for the purpose of discussing personnel matters relating to pay and compensation for City employees and for discussion of a potential purchase of land for a public project.  Mayor Stoner stated there was no action taken. 

8:32:28 PM

Adjournment:

There being no further business before the Mayor and Council and all being in favor, the regular Council meeting of September 8, 2011 was adjourned at 8:32 p.m.

8:32:31 PM

Attest:

Lynn E. Goertz, Clerk of Council

8:32:32 PM

Approved:

Mark A. Stoner, Mayor