Description

NORTHWOOD CITY COUNCIL MEETING

Date

September 22, 2011

Location

Council Chambers

DISCLAIMER - The following proceedings from the Regular City Council Meeting of September 22, 2011 have been submitted in draft form and have not been officially approved by City Council.  Corrections to the proceedings will be approved at the next Regular City Council Meeting.  Should you need more information, please contact Clerk of Council Lynn Goertz at 419-690-1621 or e-mail her at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Time

Heading

Record of Proceedings

7:35:19 PM

Call to Order:

The regular meeting of the Northwood City Council was called to order by Mayor Mark A. Stoner on Thursday, September 22, 2011 at 7:35 p.m. in the Council Chambers of the Northwood Municipal Building.

7:35:22 PM

Pledge of Allegiance:

The Pledge of Allegiance was then given.

7:35:23 PM

Roll Call:

Motion to Excuse:

The roll was called and those in attendance were:  Mayor Stoner; Council Members Edwards, Hughes, Myers, Barton, Gallaher and Schimmel; City Attorney Ballenger, City Engineer Kuhn, City Administrator Recker, and Clerk of Council Goertz.

Absent:  Councilman Kozina

A motion and second were made by Council Members Gallaher and Myers to excuse Councilman Kozina from the regular meeting of September 22, 2011.  Council Vote:  All present in favor.  Motion passed.

7:35:28 PM

Minutes: Committee of the Whole Meeting of September 1, 2011: 

A motion and second were made by Council Members

Hughes and Edwards to approve the minutes from the City Council’s Committee of the Whole meeting of September 1, 2011, as submitted.  Council Vote:  5 yes votes/1 abstention (Barton) Motion passed.

7:35:32 PM

Minutes:  Regular Council Meeting of September 8, 2011:

A motion and second were made by Council Members Hughes and Edwards to approve the minutes from the regular City Council meeting of September 8, 2011, as submitted.  Council Vote:  All in favor.  Motion passed.

7:35:37 PM

Public Comment re: Current Legislation:

There was no public comment.

7:35:40 PM

Communications:

There were no communications.

7:35:42 PM

Economic Development:

No report.

7:35:46 PM

Environmental/Solid Waste:

No report.

7:35:47 PM

Finance :

Councilman Myers reported the next Finance meeting will be held on Thursday, October 27, 2011 at 6:30 p.m. – conference room.

7:36:28 PM

Recreation Board:

Councilwoman Hughes reported she was unable to attend the September Recreation Board meeting, but would be reporting on items reviewed at the next Council meeting and will confirm the date and time for the October Recreation Board meeting. 

7:36:53 PM

Councilwoman Hughes asked Mayor Stoner if he would review a sports association forming. 

7:37:02 PM

Safety:

Councilman Schimmel reported on the Safety meeting in the absence of Councilman Kozina:  The following items were on the agenda for the meeting of September 22, 2011 as follows: 

7:41:00 PM

1.  Police & Fire Automatic Vehicle Location (GPS):

Automatic Vehicle Location (AVL) for Police & Fire vehicles was reviewed and a recommendation was referred to City Council to authorize the City Administrator to enter into a purchase and service agreement for an Automatic Vehicle Location system to be funded from the city’s Redflex System funds.

A motion and second were made by Council Members Schimmel and Gallaher to concur with the Safety committee’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:41:00 PM

2.  AFG Grant:

AFG Grant Program reviewed and a recommendation was referred to City Council to change the AFG Grant amount from $550,000 to $350,000 and increase the city’s share from $27,500 to $50,000 if the grant is awarded.

A motion and second were made by Council Members Schimmel and Barton to concur with the Safety committee’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:41:01 PM

3.EMS Staffing Time Line:

Next Safety Mtg.:

2011 – 7:00 p.m. – Conference Room

EMS staffing will be reviewed by the Safety Committee at their next meeting scheduled for Thursday, October 20, 2011 at 7:00 p.m. in the conference room. 

7:41:40 PM

4.

Ordinance 2011-30

National Fire/EMS Mutual aid agreement/legislation. 

7:41:52 PM

5.

Ordinance 2011-29

National Mitigation 2010 Natural Disaster Plan and legislation.

7:42:04 PM

Service:

Councilman Barton reported on Service committee items reviewed at their meeting of September 22, 2011 as follows:

7:42:14 PM

1. School Zone Flashing Lights:

Quotes reviewed for relocation of flashing lights from Lark School to Lemoyne Road.  A recommendation was referred to City Council to authorize the City Administrator to enter into an agreement with National Light and Power, Inc. to relocate flashing School Zone lights from Lark School to the School Zone at Lemoyne Road at a cost not to exceed $2,946.00 and to be paid out of Redflex funds.

A motion and second were made by Council Members Barton and Hughes to concur with the Service committee’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:43:21 PM

2.  Road Striping:

A quote from Zimmerman Painting Company for the 2011 road striping was reviewed and a recommendation was referred to City Council to authorize the City Administrator to enter into an agreement with Zimmerman Painting Company for 2011 road striping at a cost not to exceed $19,480.00 to be paid out of the road striping fund and Public Works Capital funds. 

A motion and second were made by Council Members Barton and Myers to concur with the Service committee’s recommendation.  Council Vote:  All in favor.  Motion passed.

7:44:21 PM

Next Service Meeting: - Oct. 6, 2011 – 7:00 p.m. – Conference Room

The next Service Committee meeting will be held on Thursday, October 6, 2011 at 7:00 p.m. in the conference room.

7:44:24 PM

Utilities:

No report.

7:44:34 PM

Committee of the Whole:

The next Committee of the Whole meeting will be held on Thursday, October 6, 2011 at 7:30 p.m. in Council Chambers.

7:44:38 PM

Council Meeting:

Next Council meeting – October 13, 2011 – 7:30 pm

7:44:40 PM

Planning Commission:

The next Planning Commission meeting will be held on Monday, October 17, 2011 at 6:00 p.m. in Council Chambers.

7:44:42 PM

Board of Zoning Appeals:

The next Board of Zoning Appeals meeting will be held on Tuesday, October 11, 2011 at 7:00 p.m. in Council Chambers.

7:44:43 PM

New Legislation:

Note:  No pending legislation. 

All new legislation was read aloud by number and title only, by the Clerk of Council as follows:

7:44:51 PM

Ordinance 2011-28:

First Reading – September 22, 2011

Ordinance 2011-28 authorizing the City Administrator and Chief of Police to enter into the Northwest Ohio Regional Law Enforcement Mutual Aid Agreement, and declaring an emergency. 

Council Action for September 22, 2011:  First reading of Ordinance 2011-28. 

7:53:18 PM

Ordinance 2011-29:

First Reading –

September 22, 2011

Ordinance 2011-29 authorizing the City Administrator to enter into the Wood County Mitigation Plan for Natural Disasters (2010), and declaring an emergency.

Council Action for September 22, 2011:  First reading of Ordinance 2011-29. 

7:53:35 PM

Ordinance 2011-30:

Adopted as an emergency and effective 9/22/11.

Ordinance 2011-30 authorizing the City Administrator and the Fire Chief to enter into an agreement with Wood County for Fire and EMS Mutual Aid, and declaring an emergency. 

Council Motions:

A motion and second were made by Council Members Hughes and Myers to suspend the three reading rule for Ordinance 2011-30.  Council Vote:  All in favor.  Motion passed. 

A motion and second were made by Council Members Hughes and Myers to adopt the emergency clause for Ordinance 2011-30.  Council Vote:  All in favor.  Motion passed.

Motions cont. – next page

A motion and second were made by Council Members Hughes and Myers for the final adoption of Ordinance 2011-30.  Council Vote:  All in favor.  Motion passed. 

Council Action for September 22, 2011: 

Ordinance 2011-30 adopted as an emergency measure and effective September 22, 2011.

7:53:43 PM

Mayor’s Report:

Fire Department Personnel Information:

Chief Whitmore has advised that Firefighter Josh

Khouri who has reported to District No. 1 has recently moved from the City of Northwood and has officially resigned from his position with the Northwood Fire Department effective Tuesday, September 20, 2011.

7:53:47 PM

City Administrator’s Report:

City Administrator Recker gave the following report:

A written report dated September 22, 2011 was distributed.

No motions requested.  Additional information provided as follows:

7:53:51 PM

Information:

1.  The railroad crossing repair project will take another week from the original completion date of September 23, 2011.  It is estimated that another full week of work will be needed. 

7:54:17 PM

2.  Flu shots:  City Administrator asked for input from Council as to flu shot program this year for all employees.  Council Members were in agreement with offering a flu shot to all city employees as well as elected officials at no cost to the employee

7:57:06 PM

City Clerk’s Report:

No report. 

7:57:11 PM

City Attorney’s Report:

City Attorney Ballenger did not have a report but requested an executive session of Council be held for the purpose of discussing pending litigation.

7:57:18 PM

City Engineer’s Report:

- Updating storm water management plan.

7:57:41 PM

New Business:

New Business re:  Recommendations to City Council from Planning Commission:  The following three (3) recommendations were made by motions of the Planning Commission members at their regular meeting of September 12, 2011:

7:57:44 PM

1. Borrow Pits and Pond Permits:

1.  Recommendation to the Northwood City Council to place a moratorium on borrow pits in the City of Northwood until further action is taken by the Northwood Planning Commission to establish better definitions and regulations on borrow pits and pond permits.

7:58:30 PM

Public Hearing and Legislation will be required.

7:58:34 PM

2. Solar Panels:

2.  Recommendation to the Northwood City Council to review Section 1250.16 titled Solar Panels (per attached) for consideration and inclusion in the Northwood Planning & Zoning Code.

Public Hearing and Legislation will be required.

7:58:40 PM

3. Storm Drainage Systems:

3.  Recommendation to the Northwood City Council to review Section 1250.17 titled Storm Drainage Systems (per attached) for consideration and inclusion in the Northwood Planning & Zoning Code.

Public Hearing and Legislation will be required.

8:04:23 PM

Public Hearings (3) Scheduled for Thursday, Oct. 27, 2011 – 7:30 p.m.

A motion and second were made by Council Members Gallaher and Edwards to schedule three (3) public hearings as required to be held on Thursday, October 27, 2011 starting with the first public hearing at 7:30 p.m. with public hearings 2 & 3 following prior to the regular City Council meeting. 

Council Vote:  All in favor.  Motion passed.

8:04:40 PM

New Business cont.:

Holiday schedule for City Council Meetings:

8:05:07 PM

A motion and second were made by Council Members Hughes and Edwards to scheduled Council meetings in November and December 2011 as follows:

November Meetings:

Comm. of the Whole:  11/10/11 – 7:00 p.m.

Regular City Council:  11/10/11 – 7:30 p.m.

November meetings cont.:

Regular City Council:  11/17/11 – 7:30 p.m.

8:05:50 PM

December Meetings:

Comm. of the Whole:  12/8/11 – 7:00 p.m.

Regular City Council:  12/8/11 – 7:30 p.m.

Regular City Council:  12/15/11 – 7:30 p.m.

8:09:24 PM

Old Business:

Councilman Barton requested legislation be prepared by the City Attorney for Council’s consideration concerning reinstating salary/compensations for elected officials for review at the October 6, 2011 Committee of the Whole meeting. 

8:10:02 PM

New legislation authorized for Council review:

A motion and second were made by Council Members Barton and Hughes to authorize the City Attorney to prepare legislation regarding salary and compensations for elected officials.   Council Vote:  4 yes votes/2 no votes (Gallaher and Edwards) Motion passed.

8:11:13 PM

Executive Session:

A motion and second were made by Council Members Hughes and Schimmel to concur with the City Attorney’s recommendation to hold an executive session of Council for the purpose of discussing pending litigation.  Those attending will be the Mayor, Council Members present, City Attorney and City Administrator.  Council Vote:  All in favor.  Motion passed.

Those attending the executive session left the Council Chambers at 8:12 p.m. to meet in the conference room.

8:18:02 PM

Call to Order Regular Council Meeting:

Mayor Stoner called the regular Council meeting back to order and the roll was called by the Clerk of Council.

8:18:04 PM

Roll Call:

Those in attendance were:  Mayor Stoner, Council Members Edwards, Hughes, Myers, Barton, Gallaher and Schimmel, City Attorney Ballenger, City Engineer Kuhn, City Administrator Recker and Clerk of Council Goertz.

8:18:55 PM

Mayor’s statement:

Mayor Stoner stated that an executive session of City Council was held for the discussion of pending litigation and there was no action taken.

8:18:56 PM

Adjournment:

There being no further business before the Mayor and Council, and all being in favor, the regular meeting of September 22, 2011 was adjourned at 8:18 p.m.

8:19:00 PM

Attest:

Lynn E. Goertz, Clerk of Council