Description

NORTHWOOD CITY COUNCIL ORGANIZATIONAL AND COMMITTEE OF THE WHOLE MEETINGS

Date

January 5, 2012

Location

Council Chambers

DISCLAIMER - The following proceedings from the City Council Organizational Meeting and the Committee of the Whole Meeting of January 5, 2012 have been submitted in draft form and have not been officially approved by City Council.  Corrections to the proceedings will be approved at the next Regular City Council Meeting.  Should you need more information, please contact Clerk of Council Lynn Goertz at 419-690-1621 or e-mail her at  This e-mail address is being protected from spambots. You need JavaScript enabled to view it . 

Time

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ORGANIZATIONAL MEETING RECORD OF PROCEEDINGS

7:17:08 PM

Call to Order:

The organizational meeting of the Northwood City Council was called to order by Mayor Mark A. Stoner at 7:17 p.m. in the Council Chambers of the Northwood Municipal Building.

7:18:06 PM

Pledge of Allegiance:

The Pledge of Allegiance was then given.

7:18:19 PM

Swearing In of Newly Elected Council Members:

Mayor Stoner read the Oath of Office to each newly elected members of Council prior to the Organizational meeting of Council.  The following Council Members were sworn in:

7:18:40 PM

Ed Schimmel

7:18:42 PM

James Barton

7:18:47 PM

Dean Edwards

7:18:55 PM

Roll Call:

The roll was called by the Clerk of Council and those in attendance were:  Mayor Stoner; Council Members Kozina, Edwards, Hughes, Myers, Barton, Gallaher and Schimmel; City Attorney Ballenger and Clerk of Council Goertz.  Those absent were City Administrator Recker and City Engineer Kuhn.

7:21:15 PM

Purpose of Organizational Meeting:

Mayor Stoner stated that the purpose for the annual City Council Organizational meeting is for the members of Council to elect a President of Council for the year 2012 and to schedule any committee meetings that may need to be held in January.

7:21:20 PM

Nominations for President of Council for 2012:

Councilman Dean Edwards appointed as President of Council for 2012.

Councilman Gallaher nominated Councilman Edwards to serve as President of Council for 2012. 

Councilman Barton nominated Councilwoman Hughes to serve as President of Council for 2012.

Councilwoman Hughes moved to close nominations.  All were in favor.

The roll was called by the Clerk of Council for a vote from each member of Council for the President of Council.

Council Vote:  4 votes in favor of appointing Councilman Edwards (Kozina, Gallaher, Schimmel and Edwards);

3 votes in favor of appointing Councilwoman Hughes (Barton Myers and Hughes). 

Councilman Dean Edwards was appointed to serve as President of Council for the year 2012.

7:24:50 PM

Council Committee Meeting Schedule:

7:24:52 PM

Economic Development:

Economic Development meeting will be held on Thursday, January 12, 2012 at 7:00 p.m. in the conference room.  

7:25:09 PM

Finance:

No January meeting scheduled.

7:26:07 PM

Safety

Safety committee meeting will be held on Thursday, January 12, 2012 at 6:30 p.m. in the conference room.

7:26:14 PM

Recreation Board:

Recreation Board meeting will be held on Tuesday, January 10, 2012 at 7:00 p.m. in the conference room.

7:26:35 PM

Safety meeting agenda item requested:

Note: Mayor Stoner requested discussion of occasional 24 hours shifts for the Fire Department’s BLS program.  This will be placed on the January 12^th Safety meeting agenda. 

7:26:55 PM

Adjournment:

There being no further business before the Mayor and Council concerning the Organizational Meeting and all being in favor, the meeting adjourned at 7:26 p.m.

Attest:

Lynn E. Goertz, Clerk of Council

Approved:

Mark A. Stoner, Mayor

COMMITTEE OF THE WHOLE MEETING RECORD OF PROCEEDINGS

7:30:27 PM

Call to Order:

The Committee of the Whole meeting of the Northwood City Council was called to order by President of Council

Dean Edwards at 7:30 p.m. in the Council Chambers of the Northwood Municipal Building.

7:33:18 PM

Motion to Approve Agenda for 1/5/12:

1.   Councilman Schimmel requested the addition of a presentation by Mr. Terry Krukemeyer a candidate for Wood County Commissioner.

2.  Councilman Gallaher requested discussion of Economic Development for the City of Northwood.

A motion and a second were made by Council Members Kozina and Barton to approve the Committee of the Whole agenda for January 5, 2012, as amended.  Council Vote:  All in favor.  Motion passed.

7:33:47 PM

Presentation:

7:33:55 PM

Terry Krukemyer:

Mr. Terry Krukemeyer appeared before President of Council, Mayor and Council Members to introduce himself as a candidate for Wood County Commissioner.  He provided some personal and professional background and stated he would be running grassroots campaign and going door to door.  He will be staying through the meeting and would like to visit with Mayor and Council Members afterwards. 

7:34:52 PM

New Legislation:

Legislation was read aloud by number and title only by President Edwards as follows:

Ordinance 2012-1 approving Title Four, Chapter 220, Council Rules, for the year 2012, and declaring an emergency.

7:35:19 PM

There was no discussion and legislation was concluded. 

7:35:23 PM

Referral Items:

7:35:28 PM

1. Rental Facilities

A Draft policy was redistributed with an updated summary sheet prepared by City Administrator Recker for review.

There was no discussion.

7:35:46 PM

2. Presentation:  Special Hauling Permit Request:

Chief Tom Cairl appeared before the President of Council, Mayor and Council members to recommend the renewal of an annual special hauling permit requested and applied for by Advance Resource Recovery for leachate hauling from the Evergreen Landfill.  The permit would be for the year 2012 and there will be three (3) trips daily using two trucks.  Advance Resource Recovery started hauling the leachate in November and December of 2011 prior to the expiration of the permit on December 31, 2011.  They would like to continue hauling and they have submitted a check to the City of Northwood in the annual permit fee amount of $300.00. It should be noted that the second truck listed on the permit application will be used only as back up if needed.   

7:36:57 PM

Chief Cairl stated he had received no complaints from residents or officers and recommends authorizing another annual permit.  Chief Cairl advised that he had contacted Advance Resource Recovery to ask that in the future they allow for more time for the city to perform a formal review of the permit request in an adequate amount of time before the expiration of the permit at the end of December 2012. 

7:38:19 PM

Councilman Gallaher confirmed this special hauling matter will return to Council for consideration and will not need further review by the Safety committee.

7:38:39 PM

3. Contractor Registration:

Councilman Gallaher stated this was an item referred by the Economic Development committee as of their last meeting requesting further discussion by all of Council.  Councilman Kozina stated that he did not disagree with the reason for implementing this program, but felt at this time, it may hurt more than it will help. 

7:39:31 PM

Council Discussion:

Councilman Schimmel stated that the city is down to one person doing zoning enforcement and does see how she can enforce this entire program.  Councilman Schimmel sited an example of having recently had his washing machine repaired which he basically paid for the cost of labor.  Labor costs could be as much as the fees are to register.

7:40:46 PM

Councilman Gallaher questioned whether the city would be creating more work for staff are creating more work for staff; the program is a collection issue which he is all for, but hoping there are other ways to it that are more efficient and he would be in favor of reviewing this. 

7:41:45 PM

Councilman Myers stated he believed this to be a program that is unenforceable especially with contractor work occurring on the week-ends and police should not be expected to watch for things; one person in zoning cannot enforce this program. 

7:42:20 PM

Councilman Gallaher stated there are a lot of reputable contractors that are doing the right thing and paying their taxes for withholding in the city.  The city would be forcing those who are responsible to come in and register because of those who are not being responsible.   

7:43:00 PM

President Edwards stated that be believes this program would chase business away and would cause more work internally; he is not in favor of this program. 

7:43:43 PM

Councilman Gallaher suggested that further review be done to come up with a solution to address the situation.  The ordinance that was adopted can be repealed by Council.  Councilman Kozina asked that Kimberly Grames be asked to not send out the notifications in the mail until the situation/problem is resolved. 

7:44:49 PM

Council Members agreed on having the City Attorney prepare legislation for repealing the current Contractor Registration Fee Ordinance. 

7:45:05 PM

4.  Economic Development in the City of Northwood:

Councilman Gallaher stated that a lot had happened since their last Economic Development meeting.   

7:45:31 PM

- Woodville Mall has closed and businesses that were located in the mall and are getting some help from the City of Oregon according to a recent article in the Metro Press.

7:46:18 PM

Councilman Gallaher stated that the city cannot continue to have an economic development program like it has in the past; the program needs to be stepped up.  Councilman Gallaher stated he can live with no changes; however; the city is losing ground daily.   

7:47:15 PM

Councilman Kozina pointed out that Kimberly Grames did make a list of available areas for the businesses to relocate and the Metro article of 1/2/12 was half the story; it made Oregon look like they were doing everything and the City of Northwood was doing nothing.

7:48:40 PM

Mayor Stoner inquired as to what exactly is Oregon offering in the way of help or assistance other than extending an invitation to come to their city because they have empty buildings.  Councilman Gallaher stated that he believed Kimberly Grames had gone above and beyond concerning the Woodville Mall situation.  Mayor Stoner stated that Kimberly had been directed by the City Administrator in action taken concerning the mall businesses.  Councilman Gallaher disagreed.  Councilwoman Hughes stated that one of their officials was on the news being very vocal and offering assistance to businesses. 

7:49:46 PM

City Attorney commented on the closing of the Woodville Mall and reported issues with the process through Wood County. 

7:50:16 PM

Councilman Edwards stated that something needs to be done; cannot be business as usual.   

7:50:43 PM

Councilwoman Hughes asked if the city would be considering hiring a part-time or full-time person to carry out Economic Development in the city. 

7:51:23 PM

Councilman Gallaher asked if the city wants to be more in charge of what is happening or let things happen as they may.  Council needs to decide the direction to take and how to get there. 

7:51:56 PM

Councilman Barton stated the City Administrator has been here a year and has met with both commercial and industrial businesses and has received very positive feedback from these meetings.   

7:52:33 PM

Mayor Stoner added that there have been dividends as well.   

7:52:50 PM

Councilman Barton continued by stated that the City Administrator had met with The Andersons and at that time, they had stated they had no desire to leave the City of Northwood. 

7:53:17 PM

In conclusion, Mayor Stoner stated that everyone needs to be mindful of what it would cost (another 2%) to hire someone to take on economic development. 

7:53:52 PM

Reports:

Reports were given as follows:

7:53:54 PM

Mayor:

Mayor asked if Council wanted any changes made to the Council Standing Committee List for 2012 and no one asked for changes.  Mayor Stoner stated he would ask for a motion to accept the 2012 Council Committee List under his report for January 12, 2012. 

7:54:38 PM

City Administrator:

No report.

7:54:58 PM

City Clerk:

No report.

7:55:00 PM

City Attorney:

No report.

7:55:02 PM

Referrals to Committees:

There were no referrals to committees.

7:55:08 PM

Adjournment:

There being no other business before Committee of the Whole and all being in favor, the meeting adjourned at 7:55 p.m.

7:55:11 PM

Attest:

Lynn E. Goertz, Clerk of Council

7:55:14 PM

Approved:

Dean Edwards, President of Council